7 Smart Strategies to Manage Staff Access for Vacation Rentals
Turning over a vacation rental quickly and securely depends on more than just guest access. Housekeepers, inspectors, and maintenance staff all need timely entry — without the risks of spare keys or the chaos of last-minute coordination. With access-centered property operations software, you can automate staff access and eliminate delays that cut into your booking calendar.
1. Automate Housekeeper Access with Smart Locks
Relying on keys or lockboxes often leads to missed cleanings and lost time. Smart locks integrated with your booking system allow you to create recurring or one-time codes for housekeepers. These codes expire automatically, so staff access is both convenient and secure.
2. Streamline Maintenance Scheduling
Unexpected repairs can stall turnovers and extend vacancies. By assigning time-bound access credentials, you can let maintenance staff enter only when scheduled — no need for you or your team to be onsite. RemoteLock also enables bulk access for recurring tasks across multiple properties.
3. Provide Flexible Inspector Access
Inspections are critical between stays, but coordinating with inspectors manually slows down operations. Automated, trackable access ensures inspectors can enter units on their schedule while you monitor activity from a centralized dashboard.
4. Eliminate Key Exchanges and Lockboxes
Physical keys create liability. They can be copied, misplaced, or forgotten. Replacing them with digital, time-sensitive codes reduces risk and guarantees that only authorized staff members enter your properties.
5. Use Real-Time Access Logs for Accountability
When multiple staff members access a property, it’s essential to know who entered and when. Access logs provide a digital record that can resolve disputes, confirm work completion, and improve accountability across your team.
6. Coordinate Vendor Teams Across Portfolios
If you manage multiple vacation rentals, juggling different staff schedules quickly becomes unmanageable. With access automation, you can create staff groups — for example, all housekeepers — and grant them access to only the properties they need, for only the time they need.
7. Accelerate Turnovers to Reduce Vacancy
Every hour between check-out and check-in counts. By automating staff access, you remove friction from turnovers, helping prepare properties faster. Faster turnovers mean fewer vacant nights and more revenue opportunities.
RemoteLock
Advanced Access Control and More
RemoteLock has been automating access control and improving on-site property operations efficiencies across multiple industries, including vacation rental and multifamily, for more than ten years. As a leading access-centered property operations software platform provider with more than 10,000 customers in 75+ countries, RemoteLock helps property managers enable, control, and automate access and climate control across their portfolio. RemoteLock’s platform saves property managers time and money through the elimination of tasks for onsite staff and helps scale businesses with greater confidence. It is differentiated by its dozens of integrations with applicable hardware and business software systems for an easy-to-use, turn-key solution.
