How RemoteLock Can Automate Common Processes
Managing access across a portfolio of properties is time-consuming. Whether overseeing a vacation rental, multifamily residence, or other property, property managers often find themselves bogged down by manual tasks — issuing access codes, monitoring lock status, and managing turnovers. RemoteLock simplifies these processes, automating critical workflows to save time and reduce operational costs.
What Are Automated Workflows?
Automated workflows eliminate repetitive manual tasks, ensuring efficiency and accuracy. Without automation, property managers often find themselves spending valuable time on routine administrative work like manually issuing access codes, tracking guest check-ins and check-outs, and managing security risks tied to employee turnover.
With RemoteLock, these processes are seamlessly handled, reducing administrative overhead, enhancing security, and improving operational efficiency. Discover the top five workflows that RemoteLock automates to help streamline property management:
1. Access Code Management
RemoteLock integrates seamlessly with property management software (PMS) to automatically generate and revoke PIN codes based on leases and reservations. This ensures a seamless experience for both vacation rental guests and multifamily residents while enhancing security.
- When a guest arrives or resident moves in: A unique access code is created and sent to them, eliminating the need for physical key handoffs or manual PIN creation. The system ensures that only authorized individuals can access the property during their stay or lease term.
- When a vacation rental ends: If you’ve integrated RemoteLock with your vacation rental software, guest access codes will be automatically revoked at the end of their stay, ensuring that previous guests can’t access the property without permission.
- When a lease ends: When you revoke a resident’s access code at the end of their lease, RemoteLock also removes their access to common areas, pools, gyms, and other facilities from one dashboard. There’s no need to change locks or collect keys before the next resident moves in.
2. Smart Access for Property-Wide Control
Managing access across multiple doors within a property is effortless with RemoteLock’s automation, ensuring security while reducing administrative effort.
- Group-Based Access: When a resident or guest is granted access to their unit, they can automatically receive access to shared amenities like the gym, pool, or business center. This eliminates the need for separate key fobs or PIN codes and enhances convenience.
- Portfolio-Wide Code Revocation: When an employee leaves your company, all their access codes across all properties can be revoked instantly — eliminating security risks. This automated process prevents former employees from accessing restricted areas and ensures compliance with security protocols.
3. Real-Time Notifications & Alerts
Property managers need real-time visibility into access activity to maintain security and efficiency. RemoteLock’s automated alerts keep you informed and allow for proactive management.
- Failed Code Syncs: If an access code fails to sync, an alert is sent so you can troubleshoot before it becomes an issue. This minimizes disruptions and ensures that guests and staff always have seamless access.
- Access Alerts: Receive notifications when a code is used, detailing when and by whom. This provides valuable insights into property access patterns and helps enhance security monitoring.
- Battery Status Updates: Stay ahead of maintenance with low-battery alerts, ensuring locks remain operational. Additionally, you can receive confirmation alerts when batteries are replaced, keeping maintenance records accurate and up to date.
4. Smart Thermostat Integration
Beyond access, RemoteLock’s automation extends to smart thermostats, optimizing energy efficiency while improving guest comfort.
- Pre-Arrival Comfort: Adjust temperatures before guests arrive for a welcoming experience. This enhances guest satisfaction while preventing excessive energy use when the unit is vacant.
- Post-Departure Efficiency: Reduce energy waste by automatically turning down the thermostat when a unit is vacant. This ensures that heating and cooling costs are minimized without requiring manual adjustments by staff.
5. Seamless Staff & Vendor Access
Automate entry for maintenance teams, housekeeping, and self-guided tours for multifamily properties with precise access control, ensuring smooth operations without requiring on-site management.
- Housekeeping Access: Generate codes when a short-term rental unit is vacated, ensuring efficient turnover. This eliminates the need for manual scheduling and allows cleaning staff to enter as soon as a guest checks out.
- Self-Touring: Enable prospective residents to tour units with one-time access codes, reducing the need for on-site staff. This allows property managers to offer flexible viewing hours without additional personnel costs.
- Turnover Team Entry: Automate access for cleaning crews between long-term rental resident move-outs and move-ins. This ensures that staff can perform necessary maintenance and cleaning tasks without delays or logistical challenges.
Efficiency, Security, and Cost Savings
By automating these workflows, RemoteLock not only saves time but also enhances security and operational efficiency. Manual tasks are minimized, human errors are reduced, and property managers gain peace of mind knowing that access control is handled seamlessly.
Discover how RemoteLock can optimize your property management operations.
Do you manage more than 30 doors or devices? Schedule time with our experts to get a custom quote.
RemoteLock
Universal Access Control
We provide cloud-based, access control software that empowers those in the multifamily, vacation rental, commercial and related industries to remotely manage and control access to any space from anywhere in the world.
